Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED 27 MARCH 2023 APPLY TO THIS SALE

STANDARD INSTRUCTIONS, CLAUSES, AND CONDITIONS

Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date and title are incorporated by reference, and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contracts.

1. SECURITY REQUIREMENT

1.0 There is no security requirement.

2. REQUIREMENT

2.1 For the purchase, pick-up, and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 6.0 entitled Terms of Contract.

2.2 Details of the Asset(s) and Work Requirement

1. The Asset(s) consists of Waste Oil located at the Department of National Defence (DND), 3rd Canadian Division Support Group in Edmonton, Alberta.
2. For the purpose of this contract, Waste Oil by litre will be the base unit offered.
3. The Asset(s) to be removed is stored in above-ground waste collection tanks located throughout the base. Occasionally, the Asset(s) may be offered in drums.

2.3 Asset(s) Removals

1. Removals will be on an "as and when required" basis. The DND will notify the Purchaser when removal is required.
2. The Purchaser must remove the Asset(s) within three (3) business days of notification.
3. Removals must be done between the hours of 8:00 a.m. and 3:00 p.m. Monday to Friday, excluding statutory holidays.
4. The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.
5. As required by the custodian, the Purchaser must provide the appropriate personnel and vehicles needed to remove the Asset(s).
6. The Purchaser, or their personnel, must wear appropriate personal protective equipment supplied by the Purchaser when removing the Asset(s). A safety footwear policy is in effect at DND.

2.4 Special Pick-Up and Transportation Requirements

1. Licences: Copies of valid Alberta Environment Receiver and Carrier Licences must be submitted to GCSurplus no later than ten (10) business days after a request from DND or a GCSurplus Representative.
2. WHIMIS Training: WHMIS training for the Purchaser's personnel removing the Asset(s) is the responsibility of the Purchaser. The Purchaser must provide documentation within ten (10) business days of a request from DND that their personnel's WHMIS training and qualifications are current.
3. All Assets being removed must be handled by the Purchaser's certified personnel only using the Purchaser's equipment. The Purchaser must be equipped with a tank truck that has a vacuum pump or gear pump in order to remove the Asset(s). It is the responsibility of the Purchaser to ensure they have the proper material handling equipment and personnel for removal.
4. The Purchaser must have a spill kit in the carrier vehicle and all spills that occur during loading, transporting, and unloading are the responsibility of the Purchaser. All spills must be reported to the DND Hazardous Waste Spill Response Team. All costs for cleanup as a result of a spill are the responsibility of the Purchaser.

2.5 Recycle Dockets:

1. Recycle dockets are essential. The Purchaser must complete a recycle docket form in accordance with provincial regulations and provide a copy to the DND upon transfer to their vehicle.
2. Recycle dockets must show the quantity transferred in accordance with the "Unit of Issue" as shown in the Offer to Purchase.
3. The DND will submit copies of the recycle dockets to GCSurplus for invoicing.

3. ESTIMATED QUANTITY AND EXTENDED PRICE

3.1 The estimated quantity for removal is fifty thousand (50,000) litres over a twelve (12) month period.

3.2 The Estimated Quantity of Asset(s), its corresponding estimated Extended Price and Frequency of removal specified herein, are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity, Estimated Extended Price or Estimated Frequency will be paid in accordance with the Basis of Payment specified herein.

3.3 This Contract will be for the actual quantity of Asset(s) purchased during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Assets. The quantity of Asset(s) sold under this Contract maybe more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.

4. SECURITY DEPOSIT

4.1 A security deposit in the form of a certified cheque, an irrevocable standby letter of credit, or a credit card payment as accepted and approved at the discretion of the GCSurplus Representative, made out to the Receiver General of Canada for an amount of twenty percent (20%) of the determined contract value, is a condition precedent to contract awards.

4.2 Should the Purchaser fail to respect their obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.

5. BIDDING REQUIREMENT

5.1 Prospective bidders should submit offers according to the "Unit of Issue" as shown on the Offer to Purchase form.

5.2 The bids should indicate the amount ($) per litre (L). Bids submitted in "Units of Issue" other than the above may be considered invalid.

6. TERMS OF CONTRACT

6.1 The period of the Contract is from the date of the award to December 30, 2025, inclusively.

6.2 Option to Extend Contract

1. Upon the agreement of both Parties, the period of the Contract may be extended by, and up to, two (2) additional periods of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, they will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
2. Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Representative.
3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Representative.

7. INVOICING

7.1 GCSurplus will send an invoice upon receipt of the recycle docket.

7.2 The invoice must be paid in full by the Purchaser within twenty-one (21) days from the date of issue.

8. APPLICABLE LAWS

8.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Alberta.

Please send invoices to:

accounting@recyclewest.ca